Social media approval workflow template
A free spreadsheet for getting client sign-off on every post: one row per post, a clear status, a named approver and a record of feedback.
Free · No sign-up · Runs in your browser- 01DraftWrite the post and pick network, date and time.
- 02In reviewSend to the named approver. Note the date.
- 03Changes requestedLog the note, edit, raise the revision.
- 04ApprovedApprover confirms the latest revision.
- 05ScheduledOnly approved posts go on the calendar.
- 06PublishedAdd the live link for reporting.
The template
| Post ID | Client | Network | Account | Publish date | Time | Caption | Media link | Status | Approver | Feedback | Revision |
|---|---|---|---|---|---|---|---|---|---|---|---|
| P-001 | Acme Skincare | @acme.skincare | 2026-11-02 | 09:30 | Spring collection is live. Three new colorways. | drive.link/example | Approved | Jamie (client) | 2 | ||
| P-002 | Acme Skincare | Threads | @acme.skincare | 2026-11-02 | 12:00 | Three new colorways, made in small batches. | In review | Jamie (client) | 1 | ||
| P-003 | Nordic Bakery | Nordic Bakery | 2026-11-04 | 17:00 | Weekend opening hours are back. | drive.link/example | Changes requested | Elin (client) | Use the storefront photo instead. | 1 | |
| P-004 | Tempo Fitness | Tempo Fitness | 2026-11-05 | 08:00 | We are hiring two coaches for the new studio. | Draft | Sam (client) | 0 |
12 columns, 4 example rows. Status values: Draft, In review, Changes requested, Approved, Scheduled, Published.
How to use the template
A client approval workflow makes sure every post is seen and signed off by the right person before it goes live. Without one, approvals end up scattered across email threads and chat messages, and it is hard to tell which version the client actually agreed to. This template gives each post one row with a clear status, a named approver and a record of feedback.
Add one row per post and per network. Move the status from Draft to In review when you send it, and fill in the date. If the client asks for changes, set the status to Changes requested, copy their note into the Feedback column and raise the revision number. A post only moves to Approved when the approver confirms the latest revision, and only then to Scheduled.
Download it as CSV for Excel or Numbers, or import the CSV into Google Sheets and share it with your client. When the spreadsheet gets too big, Flomixy runs the same flow inside the scheduler: posts wait for the named approver, change requests come back with the note attached, and nothing publishes until it is approved.
Questions
Run the same approval flow inside your scheduler.
Flomixy is free during beta. No credit card.
